GDPR Statement

NWARG values the privacy of our members. NWARG endeavors to be compliant with the European Union”s General Data Protection Regulation (GDPR) which became legislation on 25th May 2018.

  • In December 2019, we included our GDPR compliance in the group constitution.
  • In December 2019, we included our GDPR Statement on our website nwarg.com

NWARG Policy Statement

In order to administer group membership, communication and training courses, the group’s secretary and committee members need to store personal data electronically, as outlined in this policy document. Data held in general falls under the GDPR category of ‘Legitimate Interest’ for the running of the group. The nature of our organisation means that we only hold the minimum personal data necessary.

If you have any comments, questions or concerns about data protection, please contact our secretary.

NWARG GDPR Policy

Data Protection Policy(NWARG) North Wales Amateur Radio Group Last updated : 09-01-2020

DefinitionsNWARG means: North Wales Amateur Radio Group, an RSGB Registered Amateur Radio Club.GDPRmeans: the General Data Protection Regulation.
Responsible Person means: Tony Mottram (Vice Chair NWARG) & Sandra Holmes (Secretary NWARG)
Register of Systems means: a register of all systems or contexts in which personal data is processed by the Group.

Data protection principles :The NWARG is committed to processing data in accordance with its responsibilities under the GDPR. Article 5 of the GDPR requires that personal data shall be:
A. processed lawfully, fairly and in a transparent manner in relation to individuals;
B. collected for specified, explicit and legitimate purposes and not further processed in a manner that is incompatible with those purposes; further processing for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes shall not be considered to be incompatible with the initial purposes;
C. adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed;
D. accurate and, where necessary, kept up to date; every reasonable step must be taken to ensure that personal data that are inaccurate, having regard to the purposes for which they are proc-essed, are erased or rectified without delay;
E. kept in a form which permits identification of data subjects for no longer than is necessary for the purposes for which the personal data are processed; personal data may be stored for longer periods insofar as the personal data will be processed solely for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes subject to implementa-tion of the appropriate technical and organisational measures required by the GDPR in order to safeguard the rights and freedoms of individuals; and
F. processed in a manner that ensures appropriate security of the personal data, including protec-tion against unauthorised or unlawful processing and against accidental loss, destruction or dam-age, using “appropriate technical or organisational measures.”

General provisions
A.This policy applies to all personal data processed by the Group.
B. The Responsible Person shall take responsibility for the Group’s ongoing compliance with this policy.
C. This policy shall be reviewed at least annually.

Lawful, fair and transparent processing
A.To ensure its processing of data is lawful, fair and transparent, the Group shall maintain a Register of Systems.
B. The Register of Systems shall be reviewed at least annually.
C. Individuals have the right to access their personal data and any such requests made to the Group shall be dealt with in a timely manner.

Lawful purposes
A. All data processed by the Group must be done on one of the following lawful bases: consent, contract, legal obligation, vital interests, public task or legitimate interests (see ICO guidance for more information)
B. The Group shall note the appropriate lawful basis in the Register of Systems.
C. Where consent is relied upon as a lawful basis for processing data, evidence of opt-in consent shall be kept with the personal data.
D. Where communications are sent to individuals based on their consent, the option for the indi-vidual to revoke their consent should be clearly available and systems should be in place to en-sure such revocation is reflected accurately in the Group’s systems.

Data minimisation
A.The Group shall ensure that personal data are adequate, relevant and limited to what is neces-sary in relation to the purposes for which they are processed.

Accuracy
A.The Group shall take reasonable steps to ensure personal data is accurate.
B. Where necessary for the lawful basis on which data is processed, steps shall be put in place to ensure that personal data is kept up to date.

Archiving / removal
A.To ensure that personal data is kept for no longer than necessary, the Group shall put in place an archiving policy for each area in which personal data is processed and review this process annually.B. The archiving policy shall consider what data should/must be retained, for how long, and why.

Security
A.The Group shall ensure that personal data is stored securely using modern software that is kept-up-to-date.
B. Access to personal data shall be limited to personnel who need access and appropriate security should be in place to avoid unauthorised sharing of information.
C. When personal data is deleted this should be done safely such that the data is irrecoverable.
D. Appropriate back-up and disaster recovery solutions shall be in place

Breach
In the event of a breach of security leading to the accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to, personal data, the Group shall promptly assess the risk to people’s rights and freedoms and if appropriate report this breach to the ICO (more information on the ICO website). END OF POLICY



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